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Your office reception layout will leave a lasting impression on clients, customers, and anyone who enters it. Consequently, you want to make sure that the impression it gives off is a good one. Not to forget, your reception plays an important role in greeting your guests and keeping them accommodated as they wait too. That being said, here are some ways to ensure your office reception area looks good and have good functionality.

Plan out your design

You should choose the kind of design you want to go for based on your office layout, the foot traffic, and the functionality of the space. Besides making an impression, you want to make sure that the design gives off what your company stands for and its individual style. You want to pick your furniture pieces based on functionality, comfort, and how it reflects your office’s individualism. There are tons of design options to choose from whether you want to go for a classic look, an elegant look, something more modern, or brighter, more daring colors.

Regardless of what style you pick, it is crucial that you do not base your decision solely on the aesthetics or price, but how comfortable it is. Comfort and quality should be your highest priority when shopping for office furniture. Make sure you visit the store to try and feel the furniture before making a purchase. You will want to do this with all the office furniture you pick out for your reception area.

Be sure to make use of indoor lighting as well, since it can make a huge difference in the overall look and feel of the room. Consider your theme, the color of your walls, and the overall design of the space before choosing your furniture. Come up with a design plan that works for your office, your staff, and your clients.

Making your reception area convenient

It may seem like your reception area is not that important since your guests won’t be spending that much time in the space, but as mentioned before, it will be one of the first things that your guests, customers, and everyone sees. It will be important in the comfort of both your clients and staff, especially the ones who work in that area. Having a good space will allow your clients to take you more seriously, as it might be a little harder to impress someone in an area that is not presentable.

You should never compromise when investing in a good, functional working space because the investment will pay off in the long run. You want your space to allow mobility, while also making sure that it’s organized and compartmentalized so that each item placement and the piece of furniture serves a function. If you are offering reading materials, make sure that you place items like these where it can be seen and where anyone would expect them to be found. You want to keep the area free of clutter and easy to navigate. Do your best to make your reception area as convenient and as comfortable as possible for both your staff and your customers.

If you’re looking for chairs or any type of office furniture, Workplace Furniture is perfect for you. We have a wide range of office furniture to choose from. Give us a call today for any inquiries on how to choose the best type of office furniture for you!

If you are a business owner, you know the importance of having a great workspace for your employees. Choosing the right workstations for your office is one challenge that every business owner must face at some point. As your business grows and more employees are hired, the need to install or remodel workstations is inevitable.

The workstations for your office will largely depend on the nature of your business, company size, and floor space. It goes without saying that not all workstations are going to be suitable for your company, which is why picking the right ones can be an intimidating task. To make things easier for you, this article will outline some of the considerations that you should keep in mind when choosing suitable workstations for your office.

1. Future Plans

The first thing that you should consider is your company’s current goals and also future plans. For example, if you plan to grow your business in the next few years, it also means that you will have to hire more people. In this case, you want to choose mobile furniture that can be easily moved around. Also, your furniture such as desks, filing cabinets, and chairs, should be lightweight and portable. This will make it easier for you to move your furniture whenever a change needs to be made in your office space.

2. Functionality

Another important thing to think about is the functions that your business needs the most. If your business requires your employees to store a lot of physical paperwork you might need workstations that feature a lot of storage space. For this, you want to look for desks that come with many drawers and overhead shelves that will allow easy access to paperwork. On the contrary, if your business does most of the data storage on the computer, then you might not need much storage space at all.

3. Comfort Level

The comfort of your employees should be among your top priorities. When choosing the furniture for your workstations, try to imagine what it would be like for your employees. If the desks are too small for your employees to look at the computer screen comfortably, it can lead to muscle ache, headaches, and other serious muscular damage when seated in the same position for a long period of time. To make sure that your employees feel comfortable as they can be while working, make sure that the workstations include adjustable chairs. This is so that each employee can adjust the chair to match with their height. Your employees should be able to type comfortably without feeling any strain on their shoulders, back, and neck.

Final Thoughts

By keeping these considerations in mind, you will have a better idea of what your business needs. As a result, you will be able to pick out the best workstations for your office space. It is very important that you choose the right workstations from the get-go as you don’t want to replace your office furniture every time there is a change to the company.

If you’re looking for chairs or any type of office furniture, Workplace Furniture is perfect for you. We have a wide range of office furniture to choose from. Give us a call today for any inquiries on how to choose the best type of office furniture for you!

Whether you’re just updating a meeting room or are trying to style your new office, you should find conference room furniture that works for you and your employees. There is a lot to consider when decorating a conference room. Here are some of them:

The Purpose of the Furniture

Meeting rooms are made to discuss business situations and proposals. You want to make sure that your conference room exhibits that by making sure all of the furniture you have is functional to its purpose. Usually, a conference table is set in the middle of a room, making it so that everyone can see and hear each other. It is also important that all attendees can see the board or TV displaying business-related material. You want it to be a collaborative workspace that is also flexible, as not all meetings will have the same requirements. Investing in multipurpose furniture is your best bet. Depending on the purpose of the space, you will also want an efficient layout, taking into consideration the amount of room needed.

The Size of The Room

It’s important to measure the conference room before you go shopping in order to have a clear idea of the size of the furniture that you will want. You should note other things such as window and door placement as well. The layout of the room is important to note in order to accurately choose pieces that will fit the space, while still leaving room for movement. Knowing the size of the space will also allow you to make sure everyone can enter and exit comfortably. Neglecting to measure and take the size of the room into consideration may result in a conference room that is uncomfortably cramped.

The Types of Tables Available

The conference table is the centerpiece of the meeting room. The shape, size, and material that you choose are crucial. There are also tables with different functions like extendability and electric sockets, as well as others that allow for flexibility for all your needs. The main shapes that you will be looking at are rectangular, square, ovular, racetrack, and boat-shaped. Rectangular or square tables are great for larger spaces and usually come with extendable options for larger meetings. Racetrack or ovular tables have rounded corners, which will allow for larger seating capacity and more comfortable movement within the room. A boat-shaped table is wider in the middle and curved at the sides, making it possible for attendees to have a better view of other participants, screens, and presentations. Round conference tables will save a lot of room in a larger space but will feel awkward in smaller spaces.

The Power Capabilities

Having a power source right on the table is something that you should seriously consider. Plugging sockets right in the conference table will make it easy to bring power to projectors, computers, phones, and all electronic devices. This way, you can avoid having to get an extension cord put in or having to find a wall outlet near the tables. Having a power source right in the table will make everything more convenient and make for a neater room. Messy cables get in the way, becoming a tripping hazard.

The Chairs

Another important consideration that is crucial in every meeting room is the conference chairs that you choose. Meetings may go on for a while, meaning that you will want to make sure that the chairs you put in the room are functional and comfortable. You don’t want to cause back pain to your potential clients or employees.

If you’re looking for chairs or any type of office furniture, Workplace Furniture is perfect for you. We have a wide range of office furniture to choose from. Give us a call today for any inquiries on how to choose the best type of office furniture for you!

There’s no doubt about the fact that managers are busy. Sometimes, they may forget to think about their surroundings. They spend most of their time cooped up in meeting rooms trying to push the company forward bit by bit. Little do they know that how these rooms are furnished and decorated will make a difference in their mood and concentration levels. Meeting rooms should be able to inspire ideas and conversation. They should provide a professional environment where people are productive. To spark inspiration, meeting rooms need to have a great table where all attendees can see each other as well as see the screen if there is one. Here are some considerations that you’ll have to keep in mind when shopping for a conference table:

The Size of Your Room

The most important thing that should be taken into consideration when shopping for a table is the size of the room. You will also want to consider what is in the space already and where you are thinking of placing the table. You definitely need to consider where all the windows are and where the doors are placed as well as the overall functionality of the room. This will all reflect on the size and type of conference table that you should get.

Seating Options

You want to make sure that even with the conference table, there is still enough space in the room for seating. Of course, the overall vibe of the room is important. However, you also need to make sure that the chairs you choose are comfortable and functional for long meetings. You want to make sure you choose your seating wisely. Not only will you need to consider the space and comfort, but you will also want to make sure that they match with the table and room design.

Plugs and Power

A meeting room needs to be able to accommodate to all electronics that will be used. You want to provide power sources to all attendees for their laptops and other electronic devices. You might want to find a functional conference table that will allow you to place and organize wires in a convenient place for each person so that meeting goers can plug their devices in right underneath their seats. Make things easier and meeting go more smoothly with a table that can bring power right to the attendees through the tables so that they don’t need to worry about stepping on wiring. Wires and cord extensions can be disruptive, especially if someone accidentally moves a cord, causing the TV to shut off right in the middle of a presentation.

Table Aesthetic

It’s just as important that you choose a table that suits the office interior design and decoration. Whether you pick a racetrack, boat-shaped, or rectangle table, you want to make sure it fits with your design and that it is totally functional in the space it will be in. Decide whether you want to go for a more modern piece or a more traditional piece.

Price

This should not be your only deciding factor, but it’s definitely important that you consider your company budget. You don’t want to spend way too much money on a table. Prices will vary depending on the materials used, the size, and the brand. Do some online shopping before going to see your choices in person. You can read reviews to gauge the customer satisfaction that the table brings.

If you’re looking for chairs or any type of office furniture, Workplace Furniture is perfect for you. We have a wide range of office furniture to choose from. Give us a call today for any inquiries on how to choose the best type of office furniture for you!

If you are in the market for a new office chair, there are so many things you will want to consider before putting any money down on a quality one that you’ll be happy to spend the bulk of your day on. There are a variety of different types of designs and functions when it comes to office chairs; you will want to look at all your options to decide which one will best suit your needs.

TYPES OF OFFICE CHAIRS

Computer Chairs

The basic computer chair is one that everyone is familiar with. These are fine for everyday users and are available with or without arms, depending on your preferences. These chairs will typically not have too many options when it comes to ergonomic adjustments.

Ergonomic Chairs

These office chairs will be built to seat workers in ideal seating position for better posture while working for long hours. These types of chairs are known to fit any body type and height, making it a common recommendation for general office needs. These chairs are made to conform to every person’s unique needs and comfort with adjustability. Try each chair out to really get a feel for its features before buying.

Executive Chairs

These chairs are the upgraded version of basic desk chairs. They will usually have features like a higher back and minimal design. There is usually a built-in or detachable headrest to add a stylish touch for an executive office.

Drafting Stools

These stools are usually height adjustable and make it easy for one to go from standing to sitting in a matter of seconds. These are great for standing workstations because of its design and function. Some will come with back support, but they are also available without it.

Heavy Duty Office Chairs

These office chairs are made for sitting in all the time. You can use these office chairs for hours on end to do all the tasks you need to do without straining your body. These are great for 24-hour centers or army bases.

Kneel Chairs

These are ergonomic seating designed for the user to sit in a kneeling posture. These have become more popular, but many people just prefer yoga ball positioning. There are more and more active sitting solutions coming up for those who get antsy and lose focus from being in a seat all day. These chairs are great for getting your body in the optimal position for working for long hours. This will position your body so that there are less pain and strain in your back.

Active Seating

There are various options for active seating. This is great for those gym rats that want to leave the sedentary office lifestyle. Standing desks have taken the world by storm, but active seating is the new norm. Active seating will offer comfort, balance, and movement while the user is working. This is a great way to burn some calories while getting work done. You will be in movement while also being forced to balance your body on this type of seating, which will strengthen your core and back.

If you’re looking for chairs or any type of office furniture, Workplace Furniture is the best place to go. We have an large catalogue that you can choose from. Give us a call today for any inquiries on how to choose the best type of office furniture for you!

The conference room is where the magic happens. It’s where you do your planning, strategizing, and designing, and it’s where ideas are put to the test. Of course, you would want to make sure that every element of the room is as suitable as possible for the thinking-juice to flow. What’s more is that the conference room is where your clients will come to meet and talk with you, so it’s important for everything to be as presentable and professional as possible.

One of the most significant elements of the conference room are the chairs. Many people don’t put too much thought into choosing the best chairs for the room, but that’s a huge mistake. You, your team, and your clients will be spending the majority of your time sitting on these chairs while you’re in the room, and if they are uncomfortable or don’t fit with the rest of the room, it could distract you. When your focus isn’t on the work, your productivity levels will be lowered, and when the client can’t pay attention to your work, your branding will be affected.

With that said, here are our tips to choose the best chairs for your conference room:


The Comfort

The first thing you should think about when choosing a chair is its comfort. As we mentioned, you will be spending a lot of time in the chair, and if the chair is uncomfortable, you will have to be shifting your body around to find a comfortable position. Another thing to note is that if the chars are uncomfortable, it may be a sign that they are actually bad for your body. If you sit in such a chair for an extended period of time, your joints will feel the pressure. Look for comfortable ergonomic chairs to ensure comfort and good back health.


The Adjustability

Because people come in all shapes and sizes, the chairs in your conference room should be adjustable to make sure that everybody can enjoy the best experience equally.


The Look

The aesthetic look of your conference room chairs will help to pull the look of the room together in ways that you may not have imagined. For example, if the overall theme of the room is dominated by blue shades, a set of yellow or orange chairs will really pop and add more visual interest to the room.

The Durability

You don’t want to have to keep paying for new chairs over and over again, as that would be a massive waste of money. Therefore, make sure that the chairs that you choose are durable so that they stay with your company for years to come. Look for chairs made with high-quality materials and proper construction to ensure that it’s durable enough to withstand the test of time.

The Mobility

You shouldn’t get heavy chairs for your conference room because they will be too cumbersome to move. The conference room will have to be rearranged often, so you should make sure that the chairs you choose are as mobile as possible. Look for a chair model with 360 degrees wheels, as those can be moved around easily.

If you’re looking for chairs or any type of office furniture, Workplace Furniture is the best place to go. We have an extensive catalogue that you can choose from. Give us a call today for any inquiries on how to choose the best type of office furniture for you!

Motion Office

Mobile devices have freed office workers from being desk-bound and led to a new way of working: Activity Based Working or ABW. As more and more companies make the shift to ABW workspaces, the evidence is clear that a more flexible style of working benefits both employees and employers, saving time and increasing productivity. Now, with the comprehensive MotionOffice range of furnishings, implementing ABW is easier and more affordable.

A global survey of over 12,000 office workers in 17 countries was released recently by global office furniture giant Steelcase. Designed to measure the connection between employee engagement and workplace satisfaction, the survey results revealed the sad fact that 11 per cent of employees were highly dissatisfied with their offices and also highly disengaged (ie bored, unhappy and possibly even severely depressed).

On the other hand, just 13 per cent of global workers reported being highly satisfied with their workplace and highly engaged (ie happy, thriving and loving their jobs).

The importance of control over where and how we work

ABW is about having a workspace that works for you.
ABW is about having a workspace that works for you.

What is the key factor linking all these happy, thriving workers? They reported having a greater degree of control over where and how they work, including access to privacy when they need it. According to the report, Engagement and the Global Workplace, “They are empowered, both by organisational decisions and the spaces made available to them within their workplace, to make choices about where and how they work. This means they can manage their need for privacy so they can concentrate easily and work with teams without disruption.

“This finding suggests that a key design principle for the workplace is to create a range of spaces – for groups and individuals, mobile and resident workers – and corresponding work policies that enable employees to make choices about the best way to work.”

In other words, the happy, thriving, productive workers were empowered by a concept in workplace design known as Activity Based Working (ABW).

A place for every task

ABW was enabled by the rise of mobile devices. With no need to sit at one desk all day in front of a fixed PC, new ways of working were suddenly possible. Office workers could be freed from their private cubicles and corner offices to work across the office in different zones designed for focussed work, collaborative work, presentations and training and casual interaction.

The concept of ABW was first developed and made widespread by Dutch consulting firm Veldhoen + Company. The first ABW workspace, in 1997, was the head office of Interpolis, a Dutch insurance company.

The concept was quickly adopted by the financial sector, followed by businesses in the property sector. Today, many professional services, communications and technology companies, even legal firms are developing, testing or have already implemented versions of ABW.

ABW is constantly evolving as new technologies and work practices emerge, leaders learn from one another, and companies continue to shape the core concept to their own specific needs and company culture.

Working smarter, not harder

Canberra-based time-management consultant Johanna Jansen may well be the woman with the lowest chaos and stress tolerance you’ll ever come across. Every day, she wakes up to make her life a little less complicated than it was yesterday. Johanna values space over stuff. She creates time to do nothing. She has a handful of lists so there is nothing on her mind. Her inbox is zero once daily.

In her blog, Time Mine, Jansen shares her ideas about time and work and how to work smarter, not harder. Unsurprisingly, she is a strong advocate for Activity Based Working.

As Johanna explains, “Activity Based Working is a concept to design your office in such a way that it supports work activities optimally, rather than drawing a boundary around its users’ personal spaces. In practice, it means that an ABW space fosters a variety of office environments, that are all supporting different activities, performed by its residents in their work.

“In an average ABW office, that would be a mix of team desks, quiet concentration rooms, telephone booths and a meeting room. More advanced ABW offices may also offer stand up meeting tables, a brainstorming area, multimedia rooms, a lounge area and stand up workstations. All ABW spaces should have a fast wireless network. In all, facilities are shared between coworkers and management, no one has their own desk, except maybe security staff.”

Each day is filled with many tasks we each need to do, but the attention required for each task is not uniform. Some tasks require us to think creatively, for others we need to collaborate, and others are simply mundane daily chores. In an ABW workspace, each person can choose a desk, room or area according to the task at hand.

A well-designed ABW workspace is designed to support each individual in doing their particular tasks.

How Activity Based Working benefits employees

With Activity Based Working you:

  • Concentrate better
  • Are more productive
  • Are more active and less sedentary during the work day, allowing higher energy levels
  • Are more likely to collaborate and share ideas and skills with others
  • Are more mindful of your tasks, activities and productivity
  • Enjoy working more

“In a more traditional office you’re always distracted at least a bit all the things you could do at your desk,” says Jansen. “So you cannot focus fully on a single task. And people are most productive when they are focussed on a single or support task. By working activity based, you condition your mind and body to get the most out of time and space and, the good thing is, you get better at it every day.

“Start to think about your tasks in terms of ‘How can I best perform this task?’ and ‘What environment that I have access to best supports me in doing that?’ You can choose to sit in a quiet library doing concentration work or invite others for a coffee and a chat about your project in a nearby cafe, make your phone calls standing up (you’ll make them briefer) or organise a stand-up meeting.”

Ultimately, if you are able to choose the space that best suits the project at hand, you are also more likely to complete it more quickly. In other words, you can work less and achieve more.

Rethinking the workspace

MotionOffice furniture is the perfect solution for implementing an ABW culture.
MotionOffice furniture is the perfect solution for implementing an ABW culture.

Implementing ABW in the workspace, however, requires a complete rethink and specialised flexible furnishings designed specifically for ABW applications. This is where MotionOffice comes in – a comprehensive range of well-designed and attractive office furnishings specifically designed to easily and affordably create personalised arrangements for an individual company’s specific needs, according to the tasks their employees need to undertake on a daily basis.

In her book, Create a Thriving Workspace, Melbourne-based workplace design specialist Anetta Pizag, says that the best Activity Based Workplaces are dynamic environments geared towards teamwork, with collaborative spaces taking up over 30 per cent of the floor area (while in traditional offices this is typically around 10 per cent).

“This is achieved within the same, or smaller, floor spaces since with non-assigned seating the space is used more efficiently,” says Pizag. “Activity-based workspaces typically offer five to 10 different types of work settings for individual as well as team activities. These spaces are designed to help people excel in each activity, whether it’s generating ideas, solving problems, executing plans or sharing knowledge.

“ABW is a potent strategy. If implemented well, the benefits are enormous. It creates a less hierarchical workplace that stimulates interaction and knowledge exchange, supports learning and professional development, promotes trust and personal accountability, and makes work more efficient as well as more enjoyable.”

Selecting the right furniture is essential

UK office design firm Morgan Lovell advises that “furniture plays a huge role in Activity Based Working. So it’s important you give staff spaces that help them work flexibly”. In its Activity Based Working Checklist, Morgan Lovell advises:

  • Make sure the desks and chairs are robust as they will be well used.
  • Think about the type of soft seating needed that will encourage people to sit down and work together. Meeting tables with an integrated screen are great when small groups need to collaborate but don’t want the formality of a large meeting room.
  • Think about different solutions to create privacy, such as high-backed sofas that create a private meeting space without the need for a separate room.
  • Think about movable furniture that meets different needs, such as for small meetings, phone calls or casual conversations.
  • Select furniture with integrated power. As people will be wandering around with laptops and other mobile devices, provide plenty of sockets so they can power up.
  • Tables to spread out papers are often overlooked, but very popular with staff.

All this and more is incorporated in the MobileOffice range, with an important added benefit. The major complaint for office workers in open-plan offices is the distraction from noise. MobileOffice acoustic panels are Acoustic Certification Tested to absorb 76 per cent of sound waves, dramatically reducing ‘noise bleed’ in open-plan environments.

So with Workplace Furniture and MotionOffice, it is indeed possible to work less and achieve more, with a greater degree of work satisfaction in the process.

Originally posted from admin in ABW Knowledge Center